General instructions
1) All off-site missions (conferences/workshops, short research periods outside Pisa, long-term stays for research purposes) must be communicated to
2) For conferences or workshops, do not register yourself. Please contact well in advance (at least 20 days ahead the registration payment deadline),
3) For both short-term and long-term (>15 days) missions, before leaving and after you come back, PhD students need to fill the corresponding forms on the portal Uweb Missioni (link a https://start.unipi.it/missioni-fuori-sede/
PhD students with fellowship or UNIPI research grant (“Assegno di ricerca”) must click on “U-Web missioni”, in all other cases, click on “+Moduli per chi non può utilizzare il sistema U-Web” (link https://start.unipi.it/missioni-fuori-sede/). For any help, especially regarding the funds on which the mission should be refunded, please refer to
4) For long-term periods abroad (> 15 days), PhD students may ask for a +50% grant increase, by following the instructions at the following page: http://dottorato.unipi.it/index.php/en/phd-students-post-docs/item/165.html
In this case, each student should send by e-mail to the coordinator by writing to
After the doctorate board approves the request, the student will receive by e-mail the authorisation to stay abroad and request for the +50% grant increase. Once received the document the student must submit it to the Doctorate Office by opening a ticket on Sportello Virtuale.
Upon return in Italy, submit the MAG form by following the indications given at the page https://dottorato.unipi.it/index.php/it/dottorandi/item/61.html
In case of long periods abroad interim payments relating to periods already spent abroad (usually not less than 30 days) are possible, using for each period the intermediate "MAG" form and the intermediate certificate from the host institution. Please follow the directions on the aforementioned web page.
5) After coming back from mission for which a refund is requested, the dedicated form should be filled on the portal “missioni”.
Special instructions related to Covid-19
1) To travel abroad, please be informed that you need to be vaccinated and possibly to subscribe a health insurance. The insurance is not compulsory if you are an EU citizen traveling in EU countries, otherwise it may be needed. Please feel free to consult the coordinator and/or the secretary if you fall in such a situation.
Please bear in mind that the EU citizenship (and the TEAM card), though covering hospitalization, do not cover medical repatriation. The following insurance https://www.aonstudentinsurance.com/students/it/ does cover it and it is quite cheap.
2) Moreover, each student must submit together with the mission request one of the declarations found at the link https://www.unipi.it/index.php/opportunita-all-estero/item/24175
Normally, the proper form is the following one: Dichiarazione per mobilità per studio/tesi/ricerca dottorale al di fuori del programma ERASMUS which can be downloaded at the same link.
